Converting Every Call into a Scheduled Inspection
by Nick Gromicko

Dear InterNACHI:

I spend a lot on marketing to get my phone to ring.  Callers often ask me how much I charge.  Then after I tell them, they say "thanks" and hang up.  What can I do to get them to hire me?

The home inspection business is different than nearly every other business in that you don’t meet your client until after they hire you. It is all marketing (getting your phone to ring) and almost no sales (converting a phone call into a scheduled inspection). The only time you get to sell yourself is when the phone rings. You’ve probably done a lot of marketing to get your phone to ring. Don’t have it all go to waste when the phone rings… Convert every call into a scheduled inspection.

Here are some tips to converting (my word for turning a phone call into a scheduled inspection).

Make sure someone who can convert or sell is actually answering your business phone. If your potential customers are reaching voicemail, an answering service, or an untrained employee or spouse, you are probably not converting many of them into clients. Real estate agreements limit the amount of time a buyer has to schedule an inspection. Buyers don’t have time to leave a message. Try having your calls forwarded to your cell phone and answer them yourself.

Many inspectors refuse to allow their cell phone to interrupt them on an inspection. I think this is a mistake. The client you are performing the inspection for is already sold. Their money is in the bank. The customer calling you, trying to schedule, is new money. Get that new money.

When I first went into the inspection business, I had two cell phones. I had one for new business. All my ads, flyers, brochures, etc., included this phone number. If it rang, it was most likely new business. I kept this phone with me on my inspections and always answered it. I had another phone for everything else. On my home inspection report, I would include this second phone number (not my new business number). That way, if my client had a question, they would call my second number, leaving my first number free for new business.

Upon meeting a new client for the first time at the inspection, I would ask, "If my cell phone rings during the inspection, would you mind if I answered it?" Nearly all my clients gave me permission to answer my cell phone during the inspection. Because I only carried my new business cell phone with me on the inspection, calls that interrupted an inspection were new business.

An added benefit: During a home inspection, your client is still sizing you up, so to speak. Your client is wondering if they hired the right inspector. I’m sure many of my clients thought, "Gee, this Nick guy looks too fat to fit in the crawlspace." Having your cell phone ring during an inspection shows your client that others seek your services and that you are in demand. If someone calls you who is not new business, just explain that you are in the middle of an inspection and will call them back. If your wife calls you to bring home a gallon of milk, just tell her in front of your client, "I’d love to do that inspection for you; let me call you back." But, of course, if it is new business… book it!

"Wow, I’m glad I called you, but how much do you charge for a home inspection?" If they ask again, ask them a question back. Ask, "How much does the property list for?" Note: I always ask how much a property lists for rather than how much they are paying for it. List price is public information, whereas contract price isn’t settled until after the closing. The caller will think you have some sort of formula whereby your pricing is based on the price of the home. It may be, but that is not the purpose of asking them what they are paying for the home. The purpose of asking them how much the house costs is to get them to say the price. Force them to say it out loud. Then repeat it back incorrectly so they have to correct you, and repeat the price again. The purpose is to highlight the drastic relative difference between the amount of the product you’re inspecting (the home) and the amount you are charging above your competitors. The following is a sample conversation:

PHONE RINGS.

Potential customers use their senses to make snap judgments about home inspectors. Over the phone, the customer can’t see you but can only hear you. You have no ability to communicate your professionalism and enthusiasm visually. You only have your voice.

• Record your script and listen to yourself.  Ask other people to listen to it as well.
• Hang a mirror near your script and look into it when you answer the phone.  Use the mirror to make sure you are smiling.  Smiles can be sent through the phone line.
• Stand up when you answer the phone.  You'll sound more energetic.
• Modulate your voice pleasantly.  Try to get some resonance.
• Try to sound as though you're happy the caller called.
• Give your phone number or website address s l o w l y, and repeat it twice.

And, finally:  When someone calls, it is no time to be shy. If you provide a good home inspection service, you have an ethical duty to allow as many of your fellow citizens as possible to enjoy the benefits of your good work. Convert!

More success tips.

Dear InterNACHI is offered to provide detailed advice and possible solutions to specific questions and problems.  Obviously, other solutions exist and may be better suited for you and your particular situation.  Email Nick to submit your specific problem for publication.  Your name will not be used unless you give permission. 

Dear InterNACHI does not answer technical, mechanical questions or offer legal advice.